April 2015 Meeting Minutes

Yahara Lakes Association, Ltd.

Board of Directors Meeting Minutes

Thursday, April 23, 2015 11:30 a.m. - 1:15 p.m.

The Yahara Lakes Association Board of Directors held its regularly scheduled meeting on Thursday, April 23, 2015, in the Greater Madison Area Chamber of Commerce Board room.

The following members and advisors were present: Dick Adler, Roy Carter, Bill Fitzpatrick, Caroline Fribance, Mike Gerner, Carol Gillen, Allan Levin, Dick Pearson, Joe Tisserand, Sal Troia, and Rhonda Arries

Members and advisors not present: Doug Bach, David Bohl, Chuck Gates, Luke Hutchins, Bob Miller, Jerry Rekowski, Dan Schultz, Debbie Waite and James Tye

11:35 a.m. Call to Order: President, Joe Tisserand, called the meeting to order at 11:35 a.m.

11:41 a.m. Minutes: Bill Fitzpatrick made a motion to approve the March 26, 2015 meeting minutes. Carol Gillen seconded the motion. Motion passed.

11:42 a.m. Treasurer’s report: Sal Troia, Treasurer

  • Rhonda Arries gave the financial report. Year-to-date, membership income is $8,955 – roughly half of the budgeted $18,550. Rhonda has mailed a renewal notice to 2014 and 2013 members who haven’t yet renewed. Joe Tisserand asked that each board member recruit at least 3 new members in order to reach the membership goal. Corporate memberships are lagging vs last year – currently 11 corporate members vs. 28 last year.

  • The largest expense to-date is the Clean Lakes Alliance breakfast sponsorship for $2500.

  • Donations continue to come in very strong. Rhonda sends Thank You notes to all members who make a donation. For large dollar donations, Rhonda sends the donor contact information to Joe Tisserand and Roy Carter so they can also follow up with a personal phone call to thank the donors for their generosity.

  • Allan Levin made a motion to accept the Treasurer’s report. Dick Adler seconded the motion. Motion passed.

12:05 p.m. Membership Committee – Chair: Roy Carter

  • Rhonda Arries reported 233 members to-date. The 2015 goal is for 478 – 28 corporate members and 450 individual members. A full breakdown of membership is on http://yaharalakes.org/board-members-only/

  • New member recruiting – Joe reminded each board member to recruit 3 new members which would help hit the membership budget numbers. Jerry Rekowski has 3 new members, 2 for Joe and 1 for Dan Schultz. Dick Adler encouraged all board members to go out in their neighborhood and talk with neighbors about YLA. Joe would like prospects to be reminded about YLA’s purpose which specificially supports riparian concerns vs CLA’s purpose which focuses on better water quality for the common good of all our waterways.

  • The CLA/YLA joint mailing has been set for May 21st at the Great Dane in Fitchburg for signing letters and adding a personal note to attract prospective riparian YLA members. Thanks to Bob Miller for arranging the venue and coordinating with the signing event. The May 21st Board Meeting has tentatively been set to start at 2:00 pm and will be followed by the signing event after the meeting.

  • Newsletter: Publishing schedule is February, May, August and November

  • For the May newsletter, Carol Gillen will get an article from Dick Adler on Bob Dunn and annual dinner; Darren Marsh will submit an article about weed cutting; Dave Merritt will write about the manure digesters, and Carol will get an article regarding rain barrels and water gardens. Carol will also ask Kevin Connors to write about water level management updates. Carol asked Bill von Rutenberg for an article about the Betty Lou Cruises – Bill referred Carol to his brother and partner in business, Jack, for a follow-up. Bob Miller committed to getting an article about Treysta Apartments (near Rutabaga) for a feature article in the future. Carol will ask YLA members for their ideas and photos.

  • Two marketing pieces that need work are (1) a lake owners best practices brochure and (2) the YLA Recruiting trifold brochure.

    • (1) Carol Gillen and Dan Schultz will work on the lake owners best practices brochure.

    • (2) Sal Troia and Carol Gillen will work on redesigning the trifold brochure. Sal wants to ensure that the mission statement is clarified and stable going forward. Sal would like the mission statement to be: “YLA is dedicated to representing lake property owners and advocating for the vitality of the Yahara chain of lakes so that all citizens may enjoy them.”

  • Mike Gerner has the original mission statement language. Bill Fitzpatrick recalls that the mission statement was finalized in 2007. Bill and Mike asked that we use the original mission statement from 2007. Carol asked Sal and/or Mike to send the original mission statement to board members for review and resolution to ensure we use a stable and clarified mission statement.

  • Bill von Rutenberg suggested the picture on the front page of the brochure be updated. Carol agreed and she will get a better picture for the front of the brochure. 12:30 a.m. Special Events Committee – Co-Chairs: Dick Adler & Joe Tisserand

  • Joe Tisserand reminded everyone the Annual Dinner Meeting will be held on Tuesday, June 23 at Blackhawk Country Club.

  • Bob Dunn will be a guest speaker. Dick Adler will provide a bio of Bob Dunn to Carol Gillen for the May newsletter.

  • The menu will be prime rib and shrimp and will be $40/person (same price as last year).

  • Joe Tisserand stated Bob Dunn will be awarded Citizen of the Year; Bob Miller – Public Official of the Year. Sal Troia made a motion to accept these nominations. Roy Carter seconded the motion. Motion passed.

  • For Member of the Year, Joe asked board members to forward their ideas to him and/or Rhonda.

  • Dick Adler asked everyone to help get door prizes. Half the attendees typically receive a door prize. Carol Gillen has secured 2 tickets for the Madison Symphony and an Olbrich family membership to give as door prizes. Dick Adler will ask Ray Potempa, former board member, for help in securing a high-value raffle gift as he’s done in previous years. Please email Dick Adler and Rhonda Arries when you acquire door prizes so Rhonda can send Thank You notes and Dick can keep track of how many door prizes have been acquired.

  • Joe’s goal is to get attendance to 150 this year. The previous events held at Blackhawk have averaged 100 attendees.

12:40 p.m. Government Committee – Chair: David Bohl Mbrs: Bob Miller, Dan Schultz

Dan Schultz joined the Government committee per the last board meeting.

12:45 p.m. Environmental Committee – Chair: Allan Levin

  • The Fitchburg subdivision development is no longer viable after the DNR and Dane County Supervisor decreased the footprint allowable to develop per Allan Levin. This is good news for Lake Waubesa and Kegonsa as this development had the potential to negatively impact the watershed.

  • Clean Lakes Alliance (CLA) - Mike Gerner o The Save Our Lakes community breakfast is May 5th

    • Joe Tisserand thanked Sal Troia for sponsoring a table

    • Mike Gerner has extra spots open on his table o YLA has another table also – everyone was encouraged to invite spouses, YLA members and prospective YLA members.

    • Reminder: The YLA/CLA joint mailing signing event will follow the next YLA board meeting held on May 21st and is tentatively set for 2 -6 pm at The Great Dane in Fitchburg

  • Lakes & Watershed (L&W) – Mike Gerner o Mike Gerner stated the Lakes & Watershed is now divided into 3 or 4 work groups – chlorides, lake levels, phosphorous reduction and infiltration. Mike said there’s currently not a lot of activity moving forward and that it feels “stuck” in place. o Dick Adler asked about the Waunakee digester situation. Mike Gerner said Dane County would like to replace the operator – they would like someone else to run the operation in order to help reach the solid phosphorous reduction levels to the targeted rate of 60%.

  • World Water Day – Dick Pearson wasn’t able to attend

  • Roy Carter noted Lake Monona will have 4th of July fireworks and they are proposing that the event will be environmentally conscious and “green”.

  • Roy Carter stated The Edgewater Hotel will have 32 boat slips on Lake Mendota open to the general public but with boat parking fees.

12:55 p.m. Riparian Issues Committee – Chair: Luke Hutchins n/a 12:56 p.m. Old Business: n/a

12:57 p.m. New Business:

  • Dan Schultz volunteered to organize a summer membership event at the previous board meeting. He’ll bring ideas, venue and a date to an upcoming board meeting.

  • For the July Board meeting, Dick Adler suggested inviting someone from the County weed cutting crew to update board members of their activities.

1:00 p.m. Dick Adler made a motion to adjourn the meeting. Sal Troia seconded the motion. Motion passed.

Next meeting date is May 21, 2015