Yahara Lakes Association, Ltd.

Board of Directors Meeting Minutes - Executive Session

Thursday, March 14, 2019           

Board members present:  Sal Troia, Joe Tisserand, Allan Levin, Caroline Fribance, Jerry Rekowski, Eric Vieth, Roy Carter, Dick Pearson, Carol Gillen, Dan Shultz, Nancy Peckham, Eric Olson (phone), Dave Silverberg (phone).

A quorum was present.  Sal Troia called the meeting to order at 11:40 a.m.

Sal Troia presented a proposal to hire Brenda Matthias’ firm, Administrative Professional Services LLC, as the contract provider of professional services to YLA.  She would replace Rhonda Arries, who tendered her resignation effective March 31, 2019.  A motion made by Dan Shultz to approve this hire was seconded by Nancy Peckham.  After discussion, Allan Levin amended the motion to allow for a maximum of up to 40 hours of contract services in the first month for initial set-up and transition.  The revised motion also stipulates a maximum of 20 hours per month of billed services after the initial set-up month, allowing for the carryover of hours below 20 not used in previous months.  Any hours needed above these parameters would need prior approval from the YLA Board.  In addition, the revised motion requires that Brenda is bonded as a prerequisite for her hiring.  The revised motion carried by unanimous vote. 

Note that subsequent to the Board meeting, on 3/16/19, Sal proposed rescinding the requirement that Brenda obtain a bond and that instead YLA will pursue insurance options and other forms of financial protection for the organization. By e-mail vote, the Board voted in favor of Sal’s proposal by a margin of 16 ‘Yes’ to 1 ‘No’ vote.

Sal made a motion to hire Administrative Professional Services LLC as YLA’s contract provider of administrative services through December 31, 2019.  The motion was seconded by Carol Gillen and passed unanimously.

Caroline Fribance made a motion to add Brenda Matthias as an authorized signer to YLA’s bank accounts with Associated Bank.  Dan Schultz seconded the motion, which carried by unanimous vote.

The Board discussed the upcoming YLA/CLA joint letter and it was decided that the topic would be revisited in the Fall.

The Executive Session adjourned at 12:30 p.m.

Respectfully submitted: Annette Hellmer, Yahara Lakes Association Secretary