May 2015 Meeting Minutes

Yahara Lakes Association, Ltd.

Board of Directors Meeting Minutes

Thursday, May 21, 2015 2:00 p.m. - 3:20 p.m.

The Yahara Lakes Association Board of Directors held its regularly scheduled meeting on Thursday, May 21, 2015, in the Greater Madison Area Chamber of Commerce Board room.

The following members and advisors were present: Dick Adler, Roy Carter, Carol Gillen, Bob Miller, Dick Pearson, Dan Schultz, Joe Tisserand, Sal Troia, James Tye and Rhonda Arries

Members and advisors not present: Doug Bach, David Bohl, Bill Fitzpatrick, Caroline Fribance, Chuck Gates, Mike Gerner, Luke Hutchins, Allan Levin, Jerry Rekowski, Debbie Waite

2:00 p.m. Call to Order: President, Joe Tisserand, called the meeting to order at 2:00 p.m. 2:01 p.m. Minutes: Sal Troia made a motion to approve the April 23, 2015 meeting minutes. Dick Adler seconded the motion. Motion passed.

2:02 p.m. Treasurer’s report: Sal Troia, Treasurer

  • Sal noted dues income is behind last year’s but the CLA/YLA joint mailing should help bring up the membership numbers.

  • Donations are coming in very strong and are at $3,830 to-date.

  • Bob Miller made a motion to accept the Treasurer’s report. Dan Schultz seconded the motion. Motion passed.

2:15 p.m. Membership Committee – Chair: Roy Carter

  • Rhonda Arries reported 292 members to-date (18 corporate and 274 individual members). The 2015 goal is for 478 – 28 corporate members and 450 individual members. A full breakdown of membership is on http://yaharalakes.org/board-members-only/ The signing event today for the joint CLA/YLA mailing will help recruit more members.

  • New member recruiting – Joe reminded each board member to recruit 3 new members which will help to obtain the membership budget numbers. Jerry Rekowski has 3 new members, 2 new members recruited by Joe Tisserand and 1 recruited by Dan Schultz. Dick Adler encouraged all board members to go out in their respective neighborhoods and talk with neighbors about YLA. Joe would like prospects to be reminded about YLA’s purpose which specifically supports riparian concerns vs. CLA’s purpose which focuses on better water quality for the common good of all our waterways.

  • Board members were also asked to help contact lapsed members. Rhonda will post a list of non-renewed members from 2014 and 2013. Joe also added that board members should invite lapsed members to the Annual Meeting.

  • Newsletter: Publishing schedule is February, May, August and November

  • Carol stated the May newsletter will go out on the Tuesday after Memorial Day and will include the Annual Dinner invitation.

  • Sal and Carol have been updating the trifold membership recruiting brochure. Pictures are being updated and the mission statement is restated per Sal.

  • Carol stated the membership dues need to be updated – should there be an additional upcharge for getting standard mail vs emailed newsletters. Previous discussions were to have a $45 membership for those requesting standard mail and $35 for email communications. Sal made a motion to have a $50 membership for standard mail newsletters and $40 for emailed newsletters. Dick Adler seconded. Motion passed. Sal also recommended removing the language regarding “not a tax deduction”. Rhonda stated Mike Gerner wanted the disclaimer because of the general confusion between CLA which is tax deductible. Bob Miller made a motion to remove the tax deduction disclaimer. Dan Schultz seconded. Motion passed.

  • Carol Gillen and Dan Schultz are working on a lake owner’s best practices brochure.

2:30 p.m. Special Events Committee – Co-Chairs: Dick Adler & Joe Tisserand

  • Joe Tisserand reminded everyone the Annual Dinner Meeting will be held on Tuesday, June 23 at Blackhawk Country Club.

  • Joe wants to make sure all board members attend the annual meeting and also each board member should invite a neighbor or two to attend. Joe’s goal is to get attendance to 150 this year. The previous events held at Blackhawk have averaged 100 attendees.

  • Joe congratulated Carol on getting 2 fantastic door prizes – Madison Symphony tickets and an Olbrich membership. Joe encouraged each board member to get at least one door prize for the event to help ensure 1 out of 2 attendees receives a door prize. Dick Adler right now has 12 total door prizes at this time. He continues to work on getting more door prizes but asked all board members to help acquire more. Dick asked Sal if he could secure a good gift for rain garden plants. Carol will ask Rutabaga and Ken’s Meat Market for door prizes. Please email Dick Adler and Rhonda Arries when you acquire door prizes so Rhonda can send Thank You notes and Dick can keep track of how many door prizes have been acquired.

  • Dick Adler noted the key guest speaker will be Bob Dunn. In the newsletter, Bob Dunn and Bob Miller are noted as award winners and speakers.

  • The menu will be prime rib and shrimp and will be $40/person (same price as last year).

  • Member of the Year – Joe Tisserand made a motion to not have a Member of the Year award for 2014. Dick Adler seconded the motion. Motion passed.

3:00 p.m. Government Committee – Chair: David Bohl Mbrs: Bob Miller, Dan Schultz

  • Bob Miller noted that at the CLA Save Our Lakes breakfast in early May, the Secretary of Agriculture for the State of WI gave kudos to Dane County for being the best county in managing their lakes and watershed. Shortly thereafter, it was reported that the Joint Finance Budget Legislation will now assign the DNR to oversee lake water management for ONLY Dane County going forward.

3:05 p.m. Environmental Committee – Chair: Allan Levin

  • Clean Lakes Alliance (CLA) - Mike Gerner Joe Tisserand thanked James Tye for another successful event for the Save Our Lakes breakfast in early May. James reported 701 attendees and a financial success of raising funds for CLA. James Tye noted the June 11, 2015 Yahara Lakes 101 presentation will be at The Edgewater and will focus on the spiny water flea. Roy Carter noted this is important re: the water clarity for Lake Mendota.

  • Lakes & Watershed (L&W) – Mike Gerner Carol noted that the Office of Lakes & Watershed needs YLA representation to plan a summit for the Yahara Watershed. Joe asked if someone from the YLA board could serve. The next meeting is 6/10/15. Roy Carter volunteered to be the YLA representative.

Riparian Issues Committee – Chair: Luke Hutchins n/a

3:14 p.m. Old Business: n/a

3:15 p.m. New Business:

  • Dan Schultz volunteered to organize a summer social event for members. He’ll bring ideas, venue and a date to an upcoming board meeting. Dan’s concept is to do it a month or two after the Annual Meeting in June. He’d like it to be an event for members where they can socialize with board members along with government officials - possibly hold it at someplace like Christys. The board agreed it’s a great idea. Bob Miller suggested Tuesday August 11.

  • For the July Board meeting, Dick Adler suggested inviting someone from the County weed cutting crew to update board members of their activities.

3:20 p.m. Dan Schultz made a motion to adjourn the meeting. Dick Adler seconded the motion. Motion passed.

Next meeting date is July 23, 2015