September 2015 Meeting Minutes

Yahara Lakes Association, Ltd.

Board of Directors Meeting Minutes

Thursday, September 24, 2015 11:30 a.m. - 1:15 p.m.

The Yahara Lakes Association Board of Directors held its regularly scheduled meeting on Thursday, September 24, 2015, in the Greater Madison Area Chamber of Commerce Board room.

The following members and advisors were present: Dick Adler, Roy Carter, Caroline Fribance, Carol Gillen, Allan Levin, Bob Miller, Jerry Rekowski, Dan Schultz, Joe Tisserand, Sal Troia, Debbie Waite and Rhonda Arries

Members and advisors not present: Doug Bach, David Bohl, Bill Fitzpatrick, Chuck Gates, Mike Gerner, Luke Hutchins, Dick Pearson, and James Tye

11:40 a.m. Call to Order: President, Joe Tisserand, called the meeting to order at 11:40 a.m.

11:41 a.m. Minutes: Debbie Waite made a motion to approve the July 23, 2015 meeting minutes. Sal Troia seconded the motion. Motion passed.

11:42 a.m. Treasurer’s report: Sal Troia, Treasurer

  • Sal Troia noted that Total Dues Income of $14,825 would likely be the final number for the year which is ($3,725) unfavorable to the 2015 Budget of $18,550. Joe Tisserand noted the main shortfall was the budget was put together assuming each board member would recruit 3 new members which didn’t occur. However, the overall Net Income for the year is estimated to be $4,500 due to strong donations of $4,665. This net income estimate would be similar to 2014’s net income of $4,317.

  • Sal Troia noted that the organizational issue isn’t financial solvency but rather a shrinking membership base. Joe asked to complete the financial review before delving further into membership discussions.

  • Dick Adler made a motion to accept the Treasurer’s report. Carol Gillen seconded the motion. Motion passed.

11:55 a.m. Special Events Committee – Co-Chairs: Dick Adler & Joe Tisserand

  • Dick Adler reminded the group that next year’s Annual Dinner event will be Tuesday, June 21, 2016 at Blackhawk Country Club.

  • Dick Adler noted that YLA made a donation of $250 to the Lakes Patrol in August at the annual Nau-ti-Gal customer appreciation and fundraising event. YLA’s donation was the 2 nd highest to Lakes Patrol this year.

  • Dan Schultz coordinated the YLA Summer Social held Tuesday, August 11 at Christy’s Landing which attracted about 50 members (as well as 2 public officials). Joe Tisserand thanked Dan for his efforts and is looking forward to continuing to grow this idea in the future. Discussion ensued on potential formats for the next member event. It was decided to hold a member event in conjunction with the membership drive in March/April. The format will likely be similar to CLA’s Yahara Lakes 101 with a few expert guests that would discuss riparian issues with an open Q&A for member attendees. Dan Schultz will gather a subcommittee to work on the concepts and details for this event – subcommittee members are Bob Miller (to work on a location such as the Elks or The Edgewater), Roy Carter and Joe Tisserand.

12:15 p.m. Membership Committee – Chair: Roy Carter

  • Rhonda Arries reported 377 members to-date (23 corporate and 354 individual members). The 2015 goal is 478 – 28 corporate members and 450 individual members. A full breakdown of membership is on http://yaharalakes.org/board-members-only/

  • The CLA/YLA Joint Mailing in May generated 30 new YLA members.

  • Joe Tisserand asked that board members continue to recruit new members. Any new members recruited through the end of the year will be “booked” as 2016 members – the dues to be collected should be $40/individual and $100/corporate.  Discussion ensued regarding growing membership. One viewpoint, is to look at membership by lake. Year over year comparisons are: Corporate 25 in 2014 vs 23 this year; Mendota 163 in 2014 vs 149 this year; Monona 129 in 2014 vs 135 this year; Waubesa 39 in 2014 vs 34 this year; Kegonsa 30 in 2014 vs 28 this year and Yahara/Other is 14 in 2014 vs 8 this year. Monona is the only lake with an increase in membership.

  • Roy Carter noted the greatest loss in membership and the greatest potential to gain new members is on Lake Mendota with an estimated 550 homes. Jerry Rekowski and Debbie Waite noted that Kegonsa has a large population of IL residents having vacation homes on the lake. The Friends of Lake Kegonsa (FOLKS) is a very active organization for lakefront property owners and it attracts members away from YLA. However, Jerry and Debbie will inquire if there’s an opportunity for a joint mailing with FOLKS in the future.

  • Dan Schultz suggested committees may need to be formed by lake so that each lake has focus on its particular issues. Jerry Rekowski noted that there is a “competition for resources” between the lakes so we need to be aware of this underlying issue. The lake committee idea will be further discussed in the subcommittee meetings re: the March/April member event.

  • Carol Gillen will send the membership renewal insert letter to board members to help with recruiting new members. Allan Levin suggested board members reprint Dan Schultz’s Shoreland Zoning article from the August newsletter to hand out to recruit new members. Carol also passed out the new trifold brochures all can use for recruiting new members.

  • Newsletter: Publishing schedule is February, May, August and November

  • Carol Gillen noted the following articles for the November newsletter – Sal Troia will submit an article on WINS; Carol will ask John Reimer for an article (he’s replacing Kevin Connors in managing lake levels) with an intro about himself and managing the lake levels with the new dam systems; Allan Levin will include board meeting summaries; Carol will get an article from CLA regarding the Yahara Lakes 101 for Citizen Water Monitoring in November; Rhonda Arries will include Board Member nominations and a ballot: Bob Miller will write an article about the Madison Metropolitan Sewage District (MMSD) organizational changes shifting the balance from Dane County to Madison appointee control.

  • For the February newsletter, Dan Schultz will do a follow-up article recapping the shoreland zoning differences impacting incorporated vs unincorporated areas.

  • Carol Gillen and Dan Schultz are working on a lake owner’s best practices brochure that will include the information from the newsletter articles re: shoreland zoning and NR115.

  • Sal Troia and Carol Gillen have updated the trifold membership recruiting brochure. Pictures are updated and the mission statement is restated. A reminder that membership dues for 2016 will be $40 for email newsletters and $50 for standard mail newsletters. Corporate membership remains the same at $100. Carol passed out the new brochures for board members to use to recruit new members. Sal complimented Caroline Fribance for helping on rewording the brochure to active points. Everyone agreed that it’s a good selling tool.

12:45 p.m. Government Committee – Chair: David Bohl Mbrs: Bob Miller, Dan Schultz n/a

12:46 p.m. Environmental Committee – Chair: Allan Levin

  • Clean Lakes Alliance (CLA) - Mike Gerner n/a Carol Gillen noted the Citizen Water Monitoring started on Memorial Day and ended on Labor Day. In November, the results will be reviewed at the Yahara Lakes 101. Many YLA members are Citizen Water Monitors so the information will be of interest to many.

  • James Tye asked Bob Miller, as Mayor of Monona, for financial support to put a weather monitoring buoy on Lake Monona (similar to the buoy on Lake Mendota which is funded by UW). Bob will review the request but likely doesn’t have money in the city budget for this type of thing – he’ll likely refer James to the UW for funding and research.

  • Lakes & Watershed (L&W) – Mike Gerner; Per Roy Carter, no meetings were held recently but meetings will resume this fall in preparation for the collaborative conference event to be held in February 2016.

  • Caroline Fribance asked if anyone had an update regarding the environmental post analysis study of the July 4th fireworks event held on Lake Monona. Bob Miller noted that the City of Monona didn’t receive a single complaint regarding the event and that Festival Foods and the Mallards Baseball team will sponsor the event again in 2016. Bob suggested Caroline follow-up with the City of Madison or the Public Health Department to ensure the event went as planned. Dan Schultz encouraged Caroline to write an update article for the November newsletter.

1:00 p.m. Riparian Issues Committee – Chair: Luke Hutchins n/a

1:01 p.m. Old Business: n/a

1:02 p.m. New Business:

  • Board member 3 year terms expiring at the end of 2015: Dick Adler, Doug Bach, David Bohl, Bill Fitzpatrick, Mike Gerner and Bob Miller. Joe Tisserand will contact David Bohl regarding his intentions to continue on the board as he has not been active or attended board meetings. Bob Miller may be selling his home so if re-elected, he may not be a riparian for long and may need to step down mid-term. Roy Carter will contact new YLA member, Annette Hellmer, who has expressed an interest in joining the board.

  • Don Sanford’s book “On Fourth Lake: A Social History of Lake Mendota” is printed and will contain a Thank You to YLA for its donation and support of the book (YLA donated $100). There will be a book signing event on October 4 at Pyle Center from noon – 2 p.m – all board members are welcome to attend.

1:15 p.m. Bob Miller made a motion to adjourn the meeting. Jerry Rekowski seconded the motion. Motion passed.

Next meeting date is October 22, 2015